Top Timesheet Software - Features and Data Analysis 2024

Managing a workforce effectively is a big hurdle for staffing agencies, especially when it comes to keeping track of the exact hours, breaks, and days off for employees who work for different clients. This problem gets even bigger when employees work remotely and keeping accurate track of their time is more crucial than ever. Luckily, timesheet software can help solve these issues. It’s a great tool for handling the time and attendance records of employees.

With so many excellent online timesheet software options out there, choosing the best one can be overwhelming. To make this decision easier, we’ve put together a list of the top  timesheet software solutions specifically for staffing and recruiting agencies. We’ll highlight the unique features and benefits of each to help you find the right fit for your needs.

What Exactly is Timesheet Software?

Timesheet software consists of digital tools that track and record employees’ time spent on various tasks and projects during a set period. Often referred to as the “time management budget,” this software provides detailed insights into how time is allocated across your company. Generally, there are two types of timesheet software: basic versions that focus solely on tracking time and more advanced applications that include a variety of features for project or task management. This allows you to select the software that best aligns with your business needs.

Thus, you can select them based on the specific requirements of your business.

You might be asking yourself. Are there any real advantages to using timesheet software? Absolutely! Here’s what they offer:

• They minimize time wastage and help you fine tune your tasks.
• They enable accurate billing for your clients.
• They gauge the overall efficiency and productivity of your workforce.
• They allow you to track progress and foresee potential delays.
• They provide insights that aid in making more informed decisions in the future.

What Data Captured by Online Timesheet Software?

Timesheet software encompasses extensive employee data, such as work hours, break and lunch times, overtime, paid leave, project or task details, and personal information like names, job titles, and contact details. By monitoring this information, timesheet software simplifies and automates the process of tracking and managing employee time and attendance.

 Here are some of the key types of data typically captured by these systems.

Time Worked 

Records the number of hours an employee works each day, including start and end times.

Breaks and Time Off 

Tracks any breaks taken by employees and logs time off requests, such as vacations or sick days.

Project Tracking 

Associates the time spent by employees with specific projects or tasks, providing insights into labor costs and productivity for individual projects.

Billable vs. Non billable Hours 

Differentiates between hours that can be billed to clients and those that cannot, which is crucial for consulting or service oriented businesses.

Overtime 

Calculates overtime hours based on predetermined thresholds, ensuring compliance with labor laws.

Employee Information 

Maintains basic details about employees, such as contact information, roles, and departmental assignments.

Expense Tracking 

Some timesheet software includes the ability to record and manage business related expenses incurred by employees.

Attendance 

Logs daily attendance, which can be used for payroll processing and monitoring adherence to work schedules.

Productivity Metrics 

Provides analytics on productivity levels by measuring the time spent on tasks compared to output.

Compliance Data 

Helps ensure compliance with various labor laws and regulations by keeping accurate records of work hours and conditions.

These features allow companies to manage workforce efficiency effectively, optimize their labor costs, and maintain compliance with relevant regulations.

Why Timesheet Software Is Essential for Recruitment and Staffing Agencies

Timesheet software is essential for recruitment and staffing agencies for several reasons, primarily because it helps streamline operations, improve accuracy, and ensure compliance. Here’s a more detailed breakdown.

1. Enhanced Accuracy

Timesheet software automates the recording of work hours, reducing human errors associated with manual entry. This ensures that billing and payroll are accurate, which is crucial for maintaining trust with clients and employees.

2. Efficiency in Billing and Payroll

Automated timesheet entries make the billing and payroll processes faster and less labor intensive. This not only speeds up operations but also reduces the overhead costs associated with manual data entry and administration.

3. Compliance with Labor Laws 

Staffing agencies need to comply with various labor laws, including those related to overtime, minimum wage, and breaks. Timesheet software helps ensure that all contractual and legal standards are met, avoiding potential legal issues and penalties.

4. Improved Resource Management

By tracking how employees spend their time, agencies can better allocate resources, manage workloads, and plan future staffing requirements. This insight is vital for optimizing productivity and managing multiple clients and projects efficiently.

5. Transparency and Accountability

With detailed records of work hours and activities, timesheet software promotes transparency and accountability among employees. This can lead to improved work habits and fairness in how projects are managed and assessed.

6. Client Satisfaction

Accurate and timely billing backed by transparent work hour documentation can enhance client satisfaction. Clients appreciate knowing that they are being billed fairly and that the agency is managing its workforce effectively.

7. Strategic Decision Making

The data collected by timesheet software can inform strategic decisions regarding business operations, helping agencies to identify trends, optimize processes, and improve overall profitability.

For recruitment and staffing agencies, which often manage a diverse and fluctuating workforce, the benefits of timesheet software are significant, helping them maintain a competitive edge in a fast paced industry.

How can a time tracking tool facilitate growth in a staffing and recruitment agency?

A time tracking tool can significantly facilitate growth in a staffing and recruitment agency by enhancing operational efficiencies, improving billing accuracy, and ensuring compliance. Here’s how:

1.Improved Efficiency

Time tracking tools automate the process of recording hours worked, reducing the administrative burden associated with manual timekeeping. This automation speeds up the payroll process and frees up staff to focus on more strategic tasks that contribute to business growth.

2.Accurate Billing and Payroll

With precise tracking of employees’ hours, agencies can bill clients accurately for the actual hours worked, reducing discrepancies and increasing client trust. Accurate payroll processing also ensures that employees are paid correctly and on time, enhancing employee satisfaction and retention.

3.Enhanced Resource Allocation

By analyzing data collected from time tracking, agencies can better understand how employees spend their time. This insight allows for more effective allocation of resources, ensuring that the right people are working on the right projects to maximize productivity.

4.Regulatory Compliance

Time tracking tools help ensure compliance with labor laws and regulations concerning working hours, overtime, and breaks. This is particularly important for agencies operating in multiple jurisdictions or those dealing with a variety of contracts and labor standards.

5.Data Driven Decisions

The metrics and reports generated by time tracking tools provide valuable insights into operational aspects such as cost management, employee productivity, and project timelines. Agencies can use this data to make informed decisions that streamline operations and support sustainable growth.

6.Enhanced Client Relationships

Transparency in billing and the ability to provide detailed accounts of work hours foster stronger relationships with clients. This transparency can lead to more business and referrals, which are crucial for the growth of any staffing agency.

By leveraging the capabilities of a time tracking tool, staffing and recruitment agencies can enhance their operational efficiency, maintain compliance, and improve client and employee relationships, all of which are essential components for driving business growth.

Essential Features To Look For in Timesheet Software

When considering timesheet software, it’s important to focus on key functionalities that ensure efficiency and accuracy in workforce management. Here are five essential features, with added details on why they are crucial:

1.Automated Time Tracking

 This feature allows employees to clock in and out with a simple click or tap, significantly reducing the potential for human error. Advanced systems may include biometric options, such as fingerprint or facial recognition, enhancing security and preventing time theft.

2.Project and Task Tracking

 By enabling precise tracking of time spent on specific projects and tasks, this feature helps in assessing productivity, managing project costs, and ensuring accurate billing. It also allows managers to allocate resources more effectively, understanding which tasks take the most time or need more attention.

3.Mobile Compatibility

A mobile app or responsive web design is essential for accommodating remote or field workers, allowing them to log time, check their schedules, and communicate with supervisors from any location. This feature supports a flexible workforce and ensures that time tracking is possible from anywhere, anytime.

4.Integration Capabilities

Seamless integration with other business systems (like payroll, HR management, and financial software) ensures that data flows smoothly across departments. This reduces the administrative burden and minimizes the risks of errors from manual data entry, ensuring consistency and reliability in records.

5.Real Time Reporting

Offers managers and decision makers access to up to the minute data on labor costs, employee productivity, and project progress. Real time reporting can trigger alerts if budgets are being exceeded or if schedules are not adhered to, allowing for immediate corrective action. This capability also supports strategic planning by providing insights into trends and patterns over time.

These enhanced features not only streamline administrative tasks but also provide strategic insights into organizational efficiency, making timesheet software an invaluable tool for modern businesses.

List of Top Timesheet Software

• 1.GetShifts
• 2.Everhour
• 3.Scoro
• 4.Harvest
• 5.Clockify

1.GetShifts

Get Shifts Automated Online Timesheets streamline time tracking and approval processes, eliminating manual calculations and reducing errors. Employees can log hours directly online, accessible from any location. This feature enhances accuracy, promotes a paperless environment, and ensures compliance with labor regulations.

Managers benefit from real time data access for quick approvals and monitoring, while integration with scheduling and payroll systems improves efficiency. Detailed reports provide insights into hours worked and productivity, aiding better decision making. Overall, this tool boosts operational efficiency and reduces administrative overhead.

Benefits Of Using GetShifts Timesheet Software

• Improved Accuracy in tracking work hours, reducing errors in payroll and billing
• Streamlined Shift Management for easier scheduling and better resource allocation
• Enhanced Productivity through real time insights and reports on employee performance
• Simplified Payroll Processing with automated integration and billing features
• Increased Flexibility with mobile accessibility for time tracking and shift management
• Better Communication through customizable notifications and alerts
• Regulatory Compliance ensuring adherence to labor laws and company policies

Key Features

• Employee Time Tracking: Accurately logs employee work hours, breaks, and time off
• Shift Management: Simplifies the process of assigning and managing shift management software
• Real Time Reporting: Provides up to date insights into workforce productivity and attendance
• Payroll Integration: Seamlessly integrates with payroll systems to automate billing and payments
• Mobile Accessibility: Allows employees to track time and manage schedules from their mobile devices
• Customizable Notifications: Sends alerts and reminders to employees and managers about shifts and time tracking
• Compliance Management: Ensures adherence to labor laws and company policies

Pricing

• Get Shifts Pricing: $1 per employee

2.Everhour

Everhour is a simple and nicely designed timesheet software that’s great for freelancers and small to medium businesses. It includes a feature that lets you track your time right from your web browser, and it also sends reminders to help you remember to track your time on workdays.

Everhour integrates smoothly with other task management software, making it easy for you to see your reported and estimated time right next to your task titles. This helps you keep track of your work and also measure productivity.

It also lets you create highly customizable reports, like monthly timesheets and overtime reports, to help you analyze your data. Additionally, you can use it for invoicing software.

Key Features

• Direct Browser Tracking 
• Highly Customizable Reports
• Task Management Software Integration

Pricing

• Free Plan: $0, for up to 5 seats.
• Team Plan: $8.50 per seat/month (billed annually), minimum 5 seats.

3.Scoro

Scoro is a time management software designed for agencies, consultancies, and various companies that aids in project optimization, simplifies quotations, and automates invoicing. Scoro software is convenient as it eliminates the need for multiple applications to carry out diverse tasks.

The Tool helps you focus on priority tasks and avoid distractions from less important activities. By managing your time effectively, you can identify which tasks need immediate attention and assess how factors like changes or delays impact your workflow. Additionally, Scoro allows you to monitor all this information in a real time view, helping you stay updated and make informed decisions.

Key Features

• Comprehensive project management
• Time tracking directly from browsers
• Highly customizable reports
• Seamless integration with task management software
• CRM and quoting tools
• Automated invoicing and financial management
• Calendar and task scheduling
• Real time dashboards for instant insights

Pricing

• Essential Plan: £19 per user/month
• Standard Plan: £28 per user/month
• Pro Plan: £47 per user/month
• Ultimate Plan: Custom pricing (Contact Scoro for details)

4.Harvest

Harvest is an excellent timesheet software that provides a range of solutions, including time tracking, expense reporting, and invoicing, along with numerous integrations to enhance functionality.

It includes a built in time tracker that monitors the time your employees spend on each project or task, collects this data, and generates visual reports to provide insights into your team’s activities.

Harvest includes automatic reminders that prompt you and your employees to log work hours by a specific date. It allows you to set workload capacities for each team member in terms of hours per day or week. Additionally, Harvest offers accounting and invoicing features to streamline your financial management.

Key Features

• Simple and easy to use interface
• Integrations with many project management tools
• Provides real time reports

Pricing

• Harvest Free Plan: $0, free forever for 1 seat and 2 projects.
• Harvest Pro Plan: $10.80 per seat/month (billed annually) with unlimited seats and unlimited projects.

5.Hubstaff

If you’re in search of a tool with advanced capabilities for monitoring your employees’ work activities, then Hubstaff is an exceptional timesheet software you might want to consider!

This tool enables you to monitor your employees’ website usage and track their activity via keystrokes and mouse clicks. It also offers the capability to take screenshots of their screens every 10 minutes.

Hubstaff automatically records the first and last mouse movement or button press by your employees to provide accurate check in and check out times. This feature helps you gauge the productivity of each employee over a specific period by analyzing their individual activity levels.

Additionally, Hubstaff is integrated with payroll systems, eliminating the need for manual hour by hour billing calculations.

Key Features:

• Provides advanced employee monitoring capabilities.
• Tracks mouse movements and button presses.
• Integrates with payroll systems.

Pricing

• Starter Plan: $4.99 per seat/month
• Grow Plan: $7.50 per seat/month
• Team Plan: $10.00 per seat/month
• Enterprise Plan: $25.00 per seat/month

Conclution

In conclusion, top notch timesheet software provides essential features that improve time tracking and management. Key benefits include automated time tracking, real time data access, seamless integration with other systems, and detailed reporting tools. These features help businesses reduce errors, ensure compliance, and optimize productivity.

By using advanced timesheet software, companies can make better decisions, manage resources efficiently, and enhance overall operations. Investing in high quality timesheet software is a smart move to boost business efficiency and success. When choosing timesheet software, it’s important to find features that suit your business needs.